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Accounts Payable Specialist

posted May 8, 2025

Job Description

The Accounts Payable Accountant will be responsible for monitoring the outflow of capital for the company and perform duties to administer accounts payable processes for Revcor.

Overview of Position

This is a full-time position. Typical days and hours of work are Monday through Friday, during day shift hours. Some extended hours may be required based on business needs.

Responsibilities

Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
Assists with accounting records and ledgers by reconciling monthly statements and transactions.
Review Purchase Orders, Receipts, Invoices, and incoming emails daily.
- Check Purchase Orders for correct pre-postings, if incorrect, work with the appropriate person(s) to get it corrected.
- Check Purchase Orders prices against Invoices prices, if incorrect, work the appropriate person(s) to get it corrected.
- Check receipt quantities against Invoice quantities, if incorrect, work with the appropriate person(s) to get it corrected.
- Send invoices out for Approval if they are SAR related or considered a “Pay-Now” invoice.
- If an invoice is correct (quantity, price, approval, etc) matches, then enter into the computer system on a daily basis.
Issue Payments on a weekly basis, payments are made via ACH or Wire using our banking system.
- Physical Checks are printed monthly.
Review Expense Reports submitted by employees for proper coding, receipts, and approvals.
- Enter and submit to Payroll by Noon on Fridays (subject to change).
Review AP email folder for invoices that are getting old and follow-up with the appropriate person(s) wither internal or external.
Review statements sent from suppliers to ensure that we have all their invoices entered into our computer system.
Respond to suppliers about payment information, any past due notices, sales tax certificates, etc. in a timely manner.
Respond to inquiries from internal personnel about payments, procedures, etc. in a timely manner.
Issue SAR numbers and record in the computer system.
Maintain and Add New Supplier’s information into the computer system
Make sure we have all the appropriate documents from the supplier this includes their banking information, remittance information, tax forms, etc..
- Add into the banking system when necessary.
- Make sure the Supplier Master in the computer system reflects correct payment terms, ensuring that we are taking every discount possible.

Qualifications

Bilingual in Spanish and English
At least three years previous accounts payable experience including handling US accounts
Intermediate computer skills including Excel
Experience with various accounting and general ledger software
Must have good written and verbal skills.
Attention to Detail, Processes, and Procedures
Be able to work and meet deadlines

Home > Careers

Accounts Payable Specialist

Job Description

Overview of Position

Responsibilities

Qualifications

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